Archiving and Backup Policy

Archiving and Backup Policy

Al-Qurtas Journal is committed to ensuring the continuity and long-term accessibility of its scholarly content through a multi-layered archiving system that encompasses digital preservation, print copies, and external repositories. This system forms part of the journal’s strategy for preserving its scholarly records in accordance with established practices in academic publishing.

The journal is committed to the permanent preservation of all published content. Published materials may only be removed through formal procedures, such as correction or retraction, in accordance with the guidelines of the Committee on Publication Ethics (COPE).

This policy covers all content published and maintained by the journal, including article files, metadata, databases (user submissions and issues), and system configurations related to the publishing process.

The objective is to ensure the permanent preservation and accessibility of published scholarly content, protect against data loss, provide recovery capabilities, and maintain transparency with authors and readers.

Archiving and Preservation Mechanisms

  • Digital Archiving through OJS: All published articles and their metadata are automatically stored within the Open Journal Systems (OJS) platform. This includes final article versions (PDFs), complete issue files, and bibliographic information relating to authors and their research.

  • Print Archiving (Hard Copies): The journal uses physical archiving as an additional means of long-term preservation. A printed copy of each issue is produced, each contributing researcher receives a print copy of the issue in which their article appears, and copies of each issue are distributed to a number of local universities and educational institutions.

  • Planned Expansion of Long-Term Digital Preservation: As part of its phased strategy to strengthen long-term accessibility, the journal is working towards:

    • Using open international repositories for preservation, beginning with the Internet Archive, which provides long-term storage of issue pages and articles.

    • Expanding its archiving network and joining recognized scholarly preservation repositories as the necessary technical requirements become available.